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Getting started

SupplyOn Portal - Invoice Upload via CSV or Excel

Getting started

SupplyOn eInvoicing enables you to generate invoices and other financial documents such as credit notes, etc. in your system as CSVs or Excel and upload them conveniently via data upload. The prerequisite is that the CSV file or Excel meets certain content and format requirements.

Your job:
Your customer has asked you to send their invoices via SupplyOn eInvoicing. Do you issue more than 100 invoices per month and are familiar with the CSV or Excel format?

Our solution:
With the 'Upload CSV or Excel file' function, you can upload several invoices to SupplyOn in one-step and send them to your customer.

For a first overview, watch the 2-minute video

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What are the next steps?
  • Open the SupplyOn / AirSupply user interface
  • Click on eInvoicing
  • Create an invoice from a billable item
  • Fill in the invoice with all mandatory information and check your entry so that the invoice is saved in "Ready to send" status.
  • Download the invoice as CSV or Excel file.
  • Hand over the CSV or Excel file to your IT.
  • Your IT creates the CSV or Excel export from your invoice system based on the format description, CSV or Excel Guide and your sample invoices.
  • You test uploading CSV or Excel files with just a few invoices and check the invoice data in the user interface.
  • You can transfer verified invoice data to your customers.

Note: We advise you to create a sample invoice for each customer / country / invoice type. Thus you receive an example file with your invoice data for each customer / country request / invoice type.

Example for an generic sample invoice (Please login with your SupplyOn account).

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  • Getting started
    • Benefits of Uploading invoices
    • Technical and content requirements for CSV
    • Technical and content requirements for Excel
  • Invoice Creation with CSV
    • Editing CSV files with MS Excel
    • Step 1 - Example invoice
    • Step 2 - Create CSV export
    • Step 3 - Routing data
    • Step 4 - Generate the CSV file
    • Transmitting CSV invoices
  • Invoice Creation with Excel
  • Error handling for CSV
    • Content errors
    • Error in file formatting - Format setting
    • Error in the file structure
    • Errors detected by the customer
    • Invoice number has already been used
    • Order is not valid
    • Shipping notification was not created
    • Routing triple is faulty
  • Error handling for Excel
  • Archive rules

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